Chapter Admin Resources

Click here to view a copy of ARMA's parliamentary procedures guidance sheet.  

Bylaws & Amending Bylaws:

Prior to adoption of any amendment to a Chapter’s Bylaws, the Chapter President provides a review copy of the proposed amended documents, clearly showing the change from the current approved document, to armaservice@armaintl.org. 

Below is the bylaw outline with the information that the chapters are required to contain in their bylaws that align with ARMA International's Bylaws.

• Newly Revised Chapter Bylaw Outline
• Bylaw Points to Consider   

Meeting Resources:

The following resources will assist officers in running an effective meeting.

• Procedure Cheat Sheet
• Sample Meeting Procedure Guidelines
• Sample Agenda for Conducting a Chapter Meeting 
• Sample Agenda for Board Meetings
• Pointers about Minutes
• Sample Minutes
• Tips for the Presiding Officer

Election Resources: 

Items to consider for elections:

1. Review bylaws for correct procedure of nominations and elections.
2. Ensure that voting is done in accordance to bylaws and state law.
3. Review the Nomination and Election of Officers Outline.

• Sample Ballot 
• Sample Election Letter to Chapter Members
• Sample Installation of Officers
• Annual Chapter Board of Directors Information Form - for leadership changes at the beginning of a fiscal year

Sample Retention Schedule:  

Click here for a sample retention schedule.  This is provided as a starting point, please feel free to add to and adjust as you see necessary. 

Platforms for virtual meetings: 

•Freeconferencecall.com

•Zoom.us

•Google Hangouts

•Microsoft Teams

•join.me

Helpful Articles:

•Tools to move your meetings online

•Tips for facilitating virtual meetings